Procedure to correct the name of appellant’s husband in school records of her son - PIO: such grievances can be redressed only at zonal level - CIC: inform the exact procedure; process for correction of wrong entries to be put on their website u/s 4(1)(b)

Appellant wanted to know the procedure to correct the name of her husband as mentioned in the school records of her son - PIO: such grievances can be redressed only at zonal level - CIC: inform the exact procedure; Directorate of Education to place the guidelines, process and procedure for correction of wrong entries in the records, legal requirements to prove correctness, details of authorities to be approached in their website as per section 4(1)(b) Every public authority shall publish within one hundred and twenty days from the enactment of this Act,- (i) the particulars of its organisation, functions and duties; (ii) the powers and duties of its officers and employees; (iii) the procedure followed in the decision making process, including channels of supervision and accountability; (iv) the norms set by it for the discharge of its functions; (v) the rules, regulations, instructions, manuals and records, held by it or under its control or used by its employees for discharging its functions; (vi) a statement of the categories of documents that are held by it or under its control; (vii) the particulars of any arrangement that exists for consultation with, or representation by, the members of the public in relation to the formulation of its policy or implementation thereof; (viii) a statement of the boards, councils, committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advice, and as to whether meetings of those boards, councils, committees and other bodies are open to the public, or the minutes of such meetings are accessible for public; (ix) a directory of its officers and employees; (x) the monthly remuneration received by each of its officers and employees, including the system of compensation as provided in its regulations; (xi) the budget allocated to each of its agency, indicating the particulars of all plans, proposed expenditures and reports on disbursements made; (xii) the manner of execution of subsidy programmes, including the amounts allocated and the details of beneficiaries of such programmes; (xiii) particulars of recipients of concessions, permits or authorisations granted by it; (xiv) details in respect of the information, available to or held by it, reduced in an electronic form; (xv) the particulars of facilities available to citizens for obtaining information, including the working hours of a library or reading room, if maintained for public use; (xvi) the names, designations and other particulars of the Public Information Officers; (xvii) such other information as may be prescribed and thereafter update these publications every year;

ORDER

FACTS

1. During the hearing, the Respondent submitted that the Appellant vide RTI application dt.8.8.12 wanted to know the procedure to correct the name of her husband’s name as mentioned in the school records of her son. The Respondent added that such grievances can be redressed only at zonal level and Appellant has been informed accordingly.

2. The Commission after hearing the submissions made directs the PIO to inform the exact procedure for correcting the name of Appellant’s husband’s name as mentioned in the school records of her son within thirty days of receipt of this order.

3. The Commission also gives a general direction to the Directorate of Education to place the guidelines, process and procedure for change of name, correction of wrong entries in the records of candidates with regard to name, surname, father’s name, date of birth etc. along with legal requirements such as affidavit or evidence to prove correctness of the suggested changes etc. besides specifying the authorities to be approached in their website and through other means u/s 4(1)(b) Every public authority shall publish within one hundred and twenty days from the enactment of this Act,- (i) the particulars of its organisation, functions and duties; (ii) the powers and duties of its officers and employees; (iii) the procedure followed in the decision making process, including channels of supervision and accountability; (iv) the norms set by it for the discharge of its functions; (v) the rules, regulations, instructions, manuals and records, held by it or under its control or used by its employees for discharging its functions; (vi) a statement of the categories of documents that are held by it or under its control; (vii) the particulars of any arrangement that exists for consultation with, or representation by, the members of the public in relation to the formulation of its policy or implementation thereof; (viii) a statement of the boards, councils, committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advice, and as to whether meetings of those boards, councils, committees and other bodies are open to the public, or the minutes of such meetings are accessible for public; (ix) a directory of its officers and employees; (x) the monthly remuneration received by each of its officers and employees, including the system of compensation as provided in its regulations; (xi) the budget allocated to each of its agency, indicating the particulars of all plans, proposed expenditures and reports on disbursements made; (xii) the manner of execution of subsidy programmes, including the amounts allocated and the details of beneficiaries of such programmes; (xiii) particulars of recipients of concessions, permits or authorisations granted by it; (xiv) details in respect of the information, available to or held by it, reduced in an electronic form; (xv) the particulars of facilities available to citizens for obtaining information, including the working hours of a library or reading room, if maintained for public use; (xvi) the names, designations and other particulars of the Public Information Officers; (xvii) such other information as may be prescribed and thereafter update these publications every year; of the RTI Act.

(M. Sridhar Acharyulu)

Information Commissioner

Citation: Ram Pyari v. Education Dept., GNCTD in File No.CIC/AD/A/2012/003759SA